Online Board Meetings Benefits
A virtual board meeting can save your nonprofit organization time, money, and energy. It lets your members take part regardless of their schedules, quarantine restrictions and travel restrictions. Virtual meetings can be difficult when they are not handled correctly. However following a few simple guidelines will result in a smooth online meeting that has strong board engagement and effective documentation.
Start with a clear and concise agenda. Include your board members in the planning process and then send them an agenda well ahead of the meeting to allow them to prepare for the discussion. This will keep your board on task and ensure that all subjects are discussed during the meeting.
Use video conferencing in your meetings so that participants can communicate with each one another. It’s difficult to be engaged when board members aren’t able see body language or hear each one another clearly. Video conferencing is a great method of removing distractions like pets, children, and household movements.
Include all the decisions taken during the meeting, as well as the notes of each person who was involved. The meeting minutes are more useful for future reference and assures that each decision is documented in detail. If you don’t document your decisions in a timely manner, it can lead to confusion and conflicting information later on. Make sure you have someone designated to keep track of all discussions and decisions in full.
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