The online board portal can be an effective tool to improve governance and efficiency. However, choosing the right solution is not an easy job as every company has its own requirements and budgetary limitations. If you are thinking about purchasing an online board portal the two main aspects you should focus on are security and efficiency. In your conversations with prospective suppliers to determine if they’re able to meet your needs.
Security
The primary goal of portals is to secure sensitive data and prevent the unauthorized access. It is crucial that the portal be constructed on solid foundations that can provide security features of a high level like customizable permission settings for users and unique encryption keys per customer two-factor authentication, 3rd party penetration testing, certified and managed data centers, as well as security audits like SOC2.
Efficiency
The goal of any management system for boards is to streamline the three main stages of a meeting – the pre-meeting, the meeting, as well as after. The best board management solutions allow board meeting software review for efficiency through simple communication with directors who contribute a lot and dynamically update materials prior to meetings, and cut time off the process of compiling documents.
Pay attention to the ease of use when you test the software. It’s essential for your staff to use the portal with no any hassle, so search for a program that offers an easy navigation system and straightforward document uploads and search. It’s also an excellent idea to test the vendor’s support department by calling their help line and putting their support to the test.
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