Board meeting etiquette is a set of unspoken rules for members to follow in order to ensure the smooth running of meetings. By following the proper protocol, boards are able to function at a level that is necessary to fulfill their duties, and promotes collaboration. It is crucial to follow these guidelines for an effective board meeting:
Respect others’ time by being punctual. Prepare yourself by reading the material on the board prior to the time. Except in emergencies, avoid distractions such as your phone or email and shut down any unnecessary laptop windows. During conversations, avoid side conversations and interrupting speakers. Be attentive and ask questions when necessary. If you’re unsure if the topic is relevant to you, ask the speaker chairperson of the board for clarification.
If you cannot attend a meeting, promptly send www.boardroomother.com/board-meeting-etiquette-5-important-rules the board an agenda as well as all reports that are open for discussion prior to the meeting date to allow the board to examine the information and prepare for the meeting. By submitting these documents prior the meeting will save time and allows the discussion to remain focused on the topic that is being discussed.
Be respectful of fellow board directors, even if you disagree with their point of view. It is important to keep in mind that the board is there to represent shareholder and stakeholder interests and make decisions that are in support of the company’s success.
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